About Examination Cell

Issue of Hall Ticket for Examination

• Hall tickets received from University of Madras are distributed to eligible students by the respective departments.
• The examinations shall ordinarily be conducted between November and December during the odd semesters and between April and May in the even semesters.
• For the semester examination, a Chief Superintendent is appointed by the Principal. The hall superintendents are selected by Chief Superintendent.
• An invigilation schedule is prepared as per University format.
• Due to any reason if the Hall Superintendent cannot report for duty they are advised to make an alternate arrangement and inform to Exam Cell.Coordinators/Chief Superintendent in  advance.
• Due to any reason if Hall Superintendents don’t turn up for the duties, either reserve superintendents to do the duty or alternate Hall Superintendent are appointed.
• Question papers are issued by the University as per their schedule in sealed covers.
• It shall be opened at least 10 minutes before the scheduled time by the Chief Superintendent.
• They shall endorse the signature on the opened question paper cover.

Conduct of Final Theory Examinations

• Exam Cell prepares the hall arrangements and seating arrangements as per University prescribed format.
• The candidates are supposed to locate their hall and seat with their register numbers displayed at the entrance of the examination hall and occupy their respective seats.
• The candidates are allowed to enter the examination hall only 15 minutes before the commencement of examination.
• Candidates are not allowed to leave their seats under any pretext during examination hours.
• They are required to bring their hall tickets and Identity Card issued to them attested by the Principal at the time of the examination.
• The timings will be followed for conducting the University examinations as per the University of Madras schedule.
• If a candidate loses his / her Hall ticket, a requisition letter from them to allow him / her to write the examination with the recommendation of HOD and authorization from Chief Superintendent is used as temporary hall ticket.
• The Hall Superintendent distributes the answer books and question papers.
• The hall superintendent after verifying the hall ticket, signs in the answer book at the appropriate place.
• The hall superintendent records attendance in the format given by the University and hands it over along with undistributed question papers / answer books after 30 minutes of commencement of examination.
• On completion of the examination, the students hand over the answer books to the hall superintendent.
• The hall superintendent collects and arranges it in sequential order (branch wise / register number wise) of all the answer books and hands them over to the Chief Superintendent.
• The answer books handed over by the Hall Superintendent are kept in sealed covers with endorsement by Chief Superintendent.
• Any malpractice of the candidate during the examination is reported by the hall superintendent to the Chief Superintendent.
• The Hall Superintendent collects the answer paper / supporting materials along with written statement from the concerned candidate and sends it to the Chief Superintendent.
• The Chief Superintendent forwards the same to University along with a covering letter, students; seating location chart and hall Superintendent’s report.
• A decision on the disciplinary action if any to be taken is decided by the University and intimated to the Principal and the concerned student.

The Function of the Examination Cell

• Any Circular, Guideline, Office Order, Notification received by the College are processed in the Examination cell, reply thereof prepared and after Principal’s signature dispatched to the University.
• Examination Notices received from the University are duly served to all concerned.
• The notices for University indicating detail the last date of fee collection, modalities of payments of fine etc.
• The Examination Cell coordinates the conduct of Internal Assessment Exams, Model Exam and University Theory and Practical Examinations for all the UG and PG programmes.
• Preparation of smooth conduct of examinations, invigilation duty chart, seat allotment in the examination halls etc.
• During the examination time, proper staff mobilization, assigning the duty as per the duty chart already prepared.
• After completion of examination, distribution of answer books to the concerned teachers and receiving the answer books and preparing in the desired format to send them to University.